2023 Ambulance reimbursement conference

The Ambulance Association of Pennsylvania (AAP) Presents

Pennsylvania’s 2023 Ambulance

Reimbursement Conference

May 2 – May 3, 2023

The Hershey Lodge and Convention Center
325 University Drive
Hershey, PA

National and State reimbursement issues
Emergency and Non-Emergency Medical Services Compliance

      • Medicare and Federal Update with Brian Werfel
      • Malpractice or Murder: When Do EMS Providers Cross the Line from Negligence to Crime? with Steve Wirth and Doug Wolfberg

      • From Billing 101 to Best Practices with Maggie Adams
      • Data Collection workshop with the American Ambulance Association (included with the full conference rate; however, if you wish to attend JUST this workshop, there is a separate, reduced registration fee available)

      Overnight accommodations are $165 plus taxes and reservations can be made by calling 1-855-729-3108.  Our room block is under Ambulance Association of Pennsylvania. 

        Whether a seasoned staff member or new to the world of billing or just want to network with colleagues…..

        An agenda is included below.


        Our conference has been approved for:


        Attendee, Exhibit and Sponsor Registration

        Full Conference Attendee Member Rate (includes EMS Cost Collection workshop):  $375 for the first person.  $325 each additional person.  You must be logged in as a member to see and register at the member rate.

        Full Conference Attendee Non-Member Rate (includes EMS Cost Collection workshop):  $475 per person.

        EMS Cost Collection Workshop ONLY:  Members $200 each.  Non-Members $300 each

        Attendee Registration

        Exhibits and Sponsors Registration

        Registration/Payment and Cancellation Procedure(s):


        • Payment must be received with your registration or a few days after (if paying by invoice). For your convenience, we now accept Visa, Mastercard, and Discover credit card payments online.
        • Please make check payable to the Ambulance Association of Pennsylvania.  If paying by check, payment must be received no later than April 26, 2023.
        • Cancellations made prior to April 26, 2023 will be subject to a $25.00 administrative fee. No refunds will be made for cancellations after April 26th.

        Mail payments with a copy of your invoice to:
        Ambulance Association of Pennsylvania
        PO Box 60183
        Harrisburg, PA 17106-0183


        Call 717-512-5609 or email Heather Sharar at executivedirector@aa-pa.org.


        Tuesday, May 2, 2023

        8:00 am - Registration and continental breakfast

        9:00 - 10:30 am - Malpractice or Murder: When Do EMS Providers Cross the Line from Negligence to Crime?

        Steve Wirth and Doug Wolfberg, Page, Wolfberg & Wirth, LLC

        The EMS world was shocked to the core after an Illinois prosecutor in January 2023 filed first degree murder charges against two EMS providers over the death of Earl Moore, a patient transported in a prone position strapped to the ambulance stretcher. The patient died of compressional and positional asphyxia shortly after arrival at the ED - and the actions of the EMS providers that led to Mr. Moore’s death was recorded on the three bodycams of the police officers at the scene. While criminal charges against EMS providers for their actions during patient care are not unprecedented, the filing of first-degree murder charges following the death of a patient is virtually unprecedented. What conduct of the EMS providers led to this terrible tragedy? What made this a criminal case rather than a civil negligence case? In this eye-opening session, PWW attorneys Steve Wirth and Doug Wolfberg will dissect the facts of the case, discuss the law, and provide the participants with specific tips and strategies on how to prevent this type of horrific patient outcome from happening at your ambulance service or EMS agency.    

        10:30 - 11:00 am - Break (visit the vendors)

        11:00 am - 12:30 pm - From Billing 101 to Best Practices

        Maggie Adams, EMS Financial Services, Inc.

        Successful ambulance billing requires a mastery of the basics. Billers need to be proficient at many things - how to read a trip report, determine if medical necessity was met, find the payer, choose the appropriate level of service, then code and submit the claim. But more in-depth knowledge is required to ensure best practices are followed for compliance and consistent cash flow. Attend this lively session to learn actionable tips to move from Billing 101 to best practices. We will discuss workflows, staffing, and how to better manage third-party payers, facilities, and patient account management.

        12:30 - 1:30 pm - Lunch (visit the vendors

        1:30 - 5:00 pm - National Update with Brian Werfel

        2:45 - 3:15 pm Break (visit the vendors)

        5:00 - 6:30 pm Reception  

        We are bringing back the reception!!!  It's wine and whine time!  Join the speakers for some one on one conversations.  Visit with the vendors who support our conference and activities and network with some great people you only get to see once or twice a year!

        Wednesday, May 3, 2023

        8:00 am - Registration and continental breakfast

        9:00 - 10:15 am - Novitas Solutions/Medicare Carrier Update

        Gail Atnip, IHS/VA Outreach & Education Specialist

        Annual Medicare Update

        10:15 - 10:45 am - Break (visit the vendors)

        10:45 - 11:45 am - Ambulance Association of PA and PA EMS Provider Foundation Annual Meeting

        Annual association and foundation update.  We have expanded the time for the annual meeting this year.  Join us for the priorities and plans for 2023 and beyond.  Items to be covered:  legislation, elections, members questions, and ways to get involved!

        11:45 - 1:00 pm - Lunch (visit the vendors

        1:00 pm - 5:00 pm - EMS Cost Collection Workshop

        Brian Werfel, Katie Arens, Steve Wirth

        You already know the WHY - attend this session to understand the HOW.  Join the ACE Faculty for this interactive session and work your way through the cost collection timeline and requirements. Jump into the conversation or follow along in Amber as the ACE Faculty walks through scenarios and unique situations we've encountered so far.  Bring your questions and your data - leave ready to report on time and avoid penalties! 

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